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Top Tips for Having a Great Corporate Outing in San Antonio

SATX • Nov 23, 2022

Top Tips for Having a Great Corporate Outing in San Antonio

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Make sure everyone is on the same page before you start planning

As the old saying goes, ‘Failing to plan is planning to fail’ - but what happens when two or more people are planning together? If everyone isn’t on the same page, disaster is all but certain. That doesn’t necessarily mean you need to be singing from the same hymn sheet - it just means that each individual needs to understand their role in the collective goal. You might think of it like a heist movie: before launching any operation, each team member should know exactly how they fit into the grand scheme of things and what needs to happen for success. Otherwise arguments over who gets what can quickly turn even the most well-laid plans completely upside-down. So, before tackling any big project, take some time to make sure everyone has their part - then watch as your team works together in perfect harmony towards achieving that team goal. Now that’s a beautiful thing.

Plan a variety of activities that will appeal to all your employees

Your employees are much more than cogs in the workplace machine – they’re a diverse group of individuals with an array of interests, backgrounds, and styles. That’s why it’s so important to plan a variety of activities that will appeal to everyone. If you want to create an event that everyone can enjoy, you need to think broadly. Consider activities such as a team scavenger hunt, trivia night, or even create your own Olympics-style competition complete with awards and treats for winners. You could also bring in a inspiring guest speaker or host an outdoor movie night where everyone can relax and connect with each other. No matter which activity you choose, remember that there’s something out there for everyone and it’s up to you to find it! With the right mix of activities, you’ll be sure to have an enjoyable time that caters to all your employees' different needs and interests.

                                          Best wishes for healthy employee morale!


Book a venue that can accommodate your entire group

When you need to find a location for a big event, it can be a challenge. With an uncooperative venue, your entire gathering can unravel faster than the cancelation of your favorite TV show. It’s important to book a place in advance that can accommodate your entire group. Whether you’re hosting a wedding reception or conducting a meeting, scheduling the right kind of facility is essential to providing services and amenities that everyone will enjoy. When searching for the perfect venue, consider factors like price, space, accessibility and parking. It's also necessary to make sure that the room you choose serves up plenty of style. After all, you want your gathering spot to provide near universal approval before allowing guests through the door! So go ahead and book carefully— finding the perfect environment for your special event will give it just what it needs to be hailed as a success by all who attend!

Choose a date and time that works for everyone

Have you ever found yourself caught in the middle of a time scheduling situation where it seems nearly impossible to find a date and time that works for everyone? It can be an overwhelming task. Scheduling something with multiple people can be like trying to find one individual book on a very crowded bookshelf: someone is always left out! To avoid this problem, finding a date and time that works for all parties involved needs to become your number one priority. No need to sacrifice essential daily activities or require others to do the same—there’s sure to be an option that fits everyone’s needs when you look hard enough! Through excellent communication and planning , you’ll find yourself with a happy group eagerly awaiting the timeline you selected. Consider it your own form of matchmaking—juggling schedules in unique and interesting ways until they eventually come together like a glove. With tips and tricks from experienced schedulers, you'll have no trouble choosing a date and time that works for everyone – now get out there and get synchronizing!

Send out invitations early so that everyone can save the date

Knowing how to attend a party is one skill everybody should have in their back pocket. It helps to plan ahead, ensuring that everyone can save the date and be ready to go when the time comes. Sending out invitations early helps to avoid any confusion and make sure that everybody is on the same page. You can also make sure that nobody double-books themselves or doesn't show up at all! And don't forget about any special guests with restricted transportation – making sure they receive an invitation as soon as possible gives them plenty of time for planning, giving you peace of mind knowing your guest list is set. So if you want a packed house, remember - send out those invitations as early as you can and save everybody precious time and stress! Now, who wants hot wings?


  Let's party!  #PartyTime!  #CelebrateGoodTimes! :)


Provide transportation and/or directions to the venue

No one likes to be lost, especially on the day of a big event. That's why providing transportation and/or directions to the venue is so important. If you're hosting a party or gathering at a remote location, consider chartering or renting bus services to take guests directly there on time. Or why not suggest carpooling with fellow attendees? If these solutions aren't available, provide detailed driving instructions that cover landmarks, highways and exits so guests don't make wrong turnings or get stuck in traffic. Don't forget public transport options as well - include upfront timetables, lists of stops and hints about how long the journey usually takes. No matter what method you choose for your guests to arrive safely and on-time, having a sense of where they're going will always ease their minds and make sure the event runs smoothly. After all, no one wants someone to end up in Berlin when it's meant to be Barcelona!  That way everyone can benefit from a stress-free journey – leaving more time for fun when they get there!



Now that you have all the tools you need to plan an amazing corporate retreat, it’s time to get started! Make sure everyone is on the same page and then book a venue that can accommodate your entire group. Choose a date and time that works for everyone and send out invitations early so that everyone can save the date. Finally, if you decide to provide transportation to the venue, be sure to check out the professionals at out SATX - San Antonio Limousine & Party Bus Service for all your corporate transportation needs.. You'll be glad you did!

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Party buses are becoming more and more popular. Why? Well for one, they're just downright fun to be in! Who doesn't love a party on wheels with friends or an awesome dance floor? And that's not all-they have tons of space inside so you can bring everyone along without worrying about limo rental being too cramped. Plus, if someone has had too much wine at dinner it is easier to keep them from getting behind the wheel when there is no designated driver needed here as your party bus rental comes with a professional chauffer at your service! It really pays off to rent a Party Bus instead of renting another vehicle, like limos, which tend to get expensive as limos have a higher costs per person usually. Party buses tend to be more affordable per person as you can spread the rentals costs with a larger group. A party bus is the perfect destination for an unforgettable night out with your friends. Unlike crowded clubs and bars, a party bus offers plenty of room to stretch your legs or dance without bumping into other people! Plus you'll get to enjoy all that luxury on wheels: leather seats, surround sound stereo system, HD TVs, lighting systems - there's really no better way to travel than by partying it up inside one of our spacious buses. The best part? You can take as many friends as you want because we have space enough for everyone from 10-40 passengers at once! Check out our party bus fleet here The party bus is like a floating penthouse with the finest amenities and service. Imagine yourself on your own private jet, but without all those pesky hassles of going through airport security or checking in for flights! The best part about traveling by party bus is that you can hit as many destinations as possible before it's time to turn around again! Call us today so we can start designing your personalized luxury experience from head-to-toe. One of the worst parts about going out to party is that you need a designated driver, which means they can't join in on all the fun. With our Party Bus though, we are your designated drivers and everyone else gets to enjoy partying together! We'll take you anywhere at anytime - whether it's hopping between some of San Antonio's hottest clubs or attending the local football game (or both!). Whatever suits your fancy for an adventure with friends, just let us know where and when because we're here to deliver. Renting a party bus or limousine is the perfect way to celebrate many occasions. There are plenty of reasons why people are going with party buses instead of traditional limos, and we will discuss some of them in this blog post. One reason is that party buses can accommodate more people than a limo, making them perfect for larger groups. Another great thing about renting a party bus is that they're less expensive per person than hiring a regular stretch limousine! Here's our list of events and occasions where you should rent either a group transportation vehicle like an elegant Party Bus instead of a Limo: - Birthdays - Weddings - Bachelor / Bachelorette Parties - Proms - Quinceaneras /Sweet Sixteens (coming of age parties) - Graduations Parties - Wine Tours - Corporate Events For example: -Birthdays: Birthday parties are always a great time to celebrate with friends and family. If you're looking for the perfect way transportation, renting either an elegant Party Bus that can accommodate more people than just one stretch Limousine is going be your best bet when it comes down choosing between renting a limousine or renting party bus. More of your friends can enjoy your birthday celebration, especially with the larger party groups. Party buses come in several different sizes. Just pick one big enough for your entire group. -Weddings/Bachelor and Bachelorette Parties: If you're looking for the perfect transportation to make your wedding day even more special, then consider reserving a luxurious Party Bus that can accommodate up to 40 people at once! This is great if there are many people in your wedding party or if you're looking for a way to make the day even more special than it already would be with just one smaller stretch limousine. -Corporate Events: If there is an upcoming corporate event that requires transportation, then consider renting a Party Bus! This will accommodate larger groups at once and will be a great way to make your company event even more special. In conclusion, limos have had their day. Limos are used primarily for smaller, romantic, anniversary dates these days. Party buses are the hottest thing going because you get all the amenities of a limo, just bigger and more room for a lot more friends and family to include on your special event. Check out our website to learn more about our Party Bus Service . As a reminder, as Texas is starting to open back up again. For your safety: SATX ~ San Antonio Limousine & Party Bus Service is continuing with all of our stringent COVID-19 cleaning protocols after each rental.
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10 FAQ’s for Party Bus and Limousine Rentals . It’s a cheat sheet of FAQ’s for your Party Bus and Limousine rental! So, below are the answers of the most 10 FAQ’s that are often asked by our customers and clients. 1. (Usually the first question!) Can we bring alcohol onto the Party Bus or Limousine? Yes, of course you can! We cannot provide any alcohol for you. However, in Texas, everyone must be 21 years of age or older to be allowed to bring alcohol onto the Party Bus or Limousine. This is not only the law but it also is meant to keep everybody safe throughout the entire night. We are big on safety as we make sure everyone has an incredible time! 2. Can the Party Bus or Limousine stay out after midnight? Well, the party doesn’t really start until after midnight! Right? When planning your evening, you will be asked how long you want to keep the Party Bus or Limousine so whether it is 11 pm or 2 am, the night is yours so keep the vehicles as long as you want! So, make sure you plan your hours accordingly. Party bus rentals actually get cheaper each hour you rent. The more hours you use, the more you save. 3. Do we have to drive ourselves or does it come with a driver? We have professional chauffeurs. You worry about having a great time! We will worry about driving the party buses and limousine. While we love our clients, we aren’t letting you drive our Party Buses or Limousines! 4. Is the gratuity included? This is a great question. Many companies handle this differently. So, always be sure to ask whenever you receive a party bus quote. At SATX, we do not include the gratuity in our quotes. We believe the gratuity should be left up to between you for your chauffeur. When you rent a party bus, it's industry standard to tip the driver 15 percent to 20 percent of the rental cost. 5. How many people fit in the Party Bus or Limousine? Every vehicle in our fleet different so this is definitely a question you want to ask when you call us. Party Buses and Limos can range in size from 4 people to 40 people. So, let us know if you have an idea of how many will be in your group. We will text you pics of the appropriate size party bus or limousine. Pics (inside and out). Along with the hourly prices. That way, there is never any confusion about which vehicle in our fleet you are booking. 6. Is there an hourly minimum for renting a Party Bus or Limousine? Our SATX party Buses and Limousines are often in high demand, often rented for 6 to 8 hours at a time, especially during the weekends when demand is the highest. With the only exception, being renting a party bus late on a Saturday night. We do not have a minimum hours renting policy. Make sure you ask when you are calling different companies to get your quotes. Many do have minimum hourly rental requirements. With that being said, our 1 hour service is the most expensive in hourly rates. So, keep that in mind. Book 2 hours, don’t rush. Enjoy your party bus or limousine rental and you’ll save money. 7. How far do the Party Buses and Limousines travel? Well, that’s up to you. At SATX, we routinely travel to Austin and back for nights out or bachelor/bachelorette parties. We routinely take casino runs in our limousines and party buses. We even travel up to the Big D for Cowboys games. Nothing else like a tailgate party with a party bus. Just let us know, if you need our chauffeur for any overnight status and we will explain the process. 8. How far in advance do I need to book a Party Bus or Limousine? Another good question! As mentioned earlier demand is the highest during nights and weekends. If you want to book a Party Bus or Limousine during a weekday, you will need less advance notice. However, depending on certain events going on in San Antonio, many weekends can sell out a month in advance or more. So, the more time you give yourself to select and book a vehicle, the more likely you will be able to rent the exact Party Bus or Limousine you are looking for so you don’t miss out on booking a party bus for your event. Proms are a great example when booking way in advance is in your best interest. 9. Are there any hidden fees? At SATX, we will always be upfront with you. You will receive the exact price quote for your rental. Always asks questions though, some companies will apply surcharges, fuel surcharges and other line items on the final bill. So always make sure you ask what the rate includes when calling for a quote. 10. Is there a deposit required or do we pay everything in advance? Most companies vary. So, always asks when booking your party bus and limousine quotes. At SATX, we only require a $100 deposit to reserve you limousine or party bus. You can settle the balance the day of the event or you can always pay the chauffeur directly. Whatever works best for you! Keep in mind, your $100 deposit will lock in that particular vehicle for your event! Never any last minute switching of vehicles. We always love hearing our clients FAQ’s! Everybody wants to rent a Party Bus or Limousine. Hopefully, these Top 10 FAQ’s will help you make the rental prices much easier and guarantee yourself the best Party Bus or Limousine available for the day and time you are looking to book. So whether you are going to a Concert or a Sporting Event or just a Night on the Town in San Antonio, you should feel confident that armed with these answers, your Party Bus or limousine will be the perfect vehicle for your night out.
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